Optimizing construction documents storage: The role of File manager
Are you satisfied with your current method of storing construction documents? Batieu Drive could be the game-changer you've been looking for.
Completeness and accuracy of construction documentation are not the only things to consider during and after a project. Equally important is an efficient way of storing and circulating it. In the age of digital document management, the construction industry cannot afford to lag behind. What solutions should be implemented? Learn more about Batieu's cloud file manager.
The future of documentation management in construction
Many construction companies cannot imagine working without documents in traditional paper form. While in some cases, these are indeed indispensable, it cannot be denied that their digital version can significantly improve collaboration within the team and with partners.
Let's examine the key benefits of storing construction documents in the cloud:
- easy access to files from anywhere
- reduced risk of loss or damage to documents
- space savings compared to storing paper documentation
- ease of sharing and transferring files
Batieu Drive: Construction documents at your fingertips
However, not everyone approaches the digitization process with such enthusiasm. This change may seem complicated, especially for businesses that have never dealt with a construction management system before. Considering the concerns of entrepreneurs, we have created Batieu Drive - a virtual space for storing all construction documents in one place.
In Batieu, you can store:
- invoices
- employee information
- photos from projects
- official documents related to service exports
- permits
Tip: If you've never used a document management system before, you don't have to immediately abandon your current methods. You can introduce innovations gradually or with selected clients to safely test alternative solutions.
Folder and file organization: Putting an end to chaos in documentation
Construction company owners deal with a vast amount of documentation - from construction plans to employee records. With the workload and lack of appropriate tools, problems can arise that hinder the business's functioning and its effective development.
Understanding the specifics of the construction industry, Batieu couldn't overlook the feature of creating and managing folders. This solution is used to group files according to the chosen criterion - it can be a project, month, or type of documents. The structure you choose depends solely on the needs of your company.
Key points: You can assign one folder to several projects. This allows you to conveniently browse related documentation while working on a particular investment in the Projects segment.
How to shorten the time spent searching for construction documents?
To elevate your management to the next level, Batieu Drive allows you to specify document types, set expiration dates, and establish links between files. With sorting options, you can quickly locate the file you need and access the necessary information.
When is this feature most useful? Certainly during inspections, where the completeness of documentation is essential. With just a few clicks, specific documents will appear on the screen of any device with internet access.
Storing construction documentation in collaboration with a partner
Batieu's goal is to provide all parties involved in the project with convenient and fast access to files. With the ability to assign appropriate permissions, you can efficiently exchange information with members of your team. Sharing selected documents with partners is just as easy - even if they do not have an account in the application. You can easily generate a link that you can quickly share using popular messengers.
Does your company need a File manager?
Chaos in documentation has already taken hold in many construction companies and brought serious consequences with it. That's why it's worth investing in tools that will help streamline processes and ensure smooth operations - File manager is one of them. Everything you need can be at your fingertips, using your phone, tablet, or computer. The cloud-based application gives you an advantage and allows you to work efficiently in the office, on-site, or even on the go.
The File manager was created specifically to facilitate the work of construction companies, and you can test other features for free in Batieu right now.
